Erasmus+ for Study Mobility

Student selection criteria

Students will be evaluated based on:

• Academic Record
  1) Academic standing: Credits earned in relation to the year of enrollment (up to 35 points).
  2) Academic performance: Weighted average (up to 35 points).

Note: For first-year Master's students, academic standing is based on credits earned in the Master's program before the application deadline, while academic performance is based on the Bachelor's degree grade.

• Language Skills: For each declared language, the highest-level certificate will be considered (up to 15 points).

Points awarded for each language level (highest level considered if multiple certificates are provided for the same language):

Required language certificates are listed in the Erasmus+ Call.

Students without a valid language certificate must register at the University Language Center (CLA) to take a test before the application deadline. When booking, mention it is for the Erasmus+ Call.

Students may take additional language tests to improve a certified level or certify other languages (maximum 15 points total for language skills).

• Motivation
  Evaluation of the coherence between:
  1) Motivation statement (in English)
  2) Proposed study program (Preliminary Learning Agreement)

The motivation statement is scored between 8 and 15 points. Applications scoring below 8 will not be considered.

Choice of Host Institutions

Each student may apply to a maximum of five host institutions, submitting a preliminary Learning Agreement for their first choice (submission for the second choice is recommended but optional). Verify course compatibility with your study plan.

Criteria for selecting Host Institutions

A list of partner institutions is in the Excel document "List of Agreements", containing:

• Country: Partner university country
• Erasmus Code: University identification code
• University: Name of the partner university
• Isced Code: Disciplinary area of the Erasmus+ program. Students can attend courses in this area regardless of their Unifi course.
• Description: ISCED code description
• University Homepage: Link to university homepage
• Course Link: List of courses in the agreement area
• Language requirements: Languages of instruction
• Level: Language proficiency level required
• Type: Study level accepted (1 Bachelor's, 2 Master's, 3 Doctoral)
• Number of places: Seats available annually
• Agreement duration: Months the agreement is valid
• Turul Code: Agreement identification code
• Additional notes: Extra requirements or constraints

Notes on ISCED Codes

Specific ISCED codes limit course choices to that sector, while generic codes allow courses from any sector. Typical engineering ISCED codes:

Note: Students do not have to match their Unifi course to the ISCED code; it indicates the area of courses offered at the host institution.

Select Suitable Host Institutions

Use filters in the Excel file List of Agreements by ISCED Code, Required Language, and Type.

Preparing the preliminary Learning Agreement

Students may choose compulsory or elective exams. An Excel file "Exams recognized in the last 4 years" Exams recognized in the last 4 years lists validated exams. Verify actual course availability in the "Course Link" field.

For compulsory exams, obtain a signed "Equivalence Form" Equivalence Form from the UNIFI professor, including the syllabus. Free choice exams do not require equivalence. Erasmus Delegates provide advice after the initial selection. 1 ECTS = 1 CFU.

Maximum/Minimum ECTS Credits during Erasmus mobility

Maximum: 60 ECTS per year (30 ECTS per semester). Minimum: 2 ECTS per month. The host institution may require higher minimums (20-30 ECTS per semester).

Summary of materials to submit

• Language certificate(s)
• Motivation letter (in English)
• Selection of 5 host institutions
• Selection of exams for the first host institution (preliminary Learning Agreement) based on equivalences
• Selection of mobility duration and semester

Once all required materials are gathered, students can submit their mobility application through the Turul system, following the registration terms and conditions.

Turul Application Submission Step-by-Step

How to submit your application:

• Log in
• Go to "Register for a competition," search for "School of Engineering - Erasmus for Study," and click "Register."
• Languages section: Enter certified language proficiency (you may add multiple languages). If you took a CLA test, enter the language only after taking the test. Note: your language proficiency may already be recorded in the system.
• Motivation: Enter your statement in English.
• Degree: Complete only if enrolled in the first year of a Master's or PhD program. If your Bachelor's is from Unifi, enter the Matricola number of your last degree. If not from Unifi, enter all necessary data.
• Declarations: accept all declarations.
• Previous experiences: fill in only if you participated in prior Erasmus programs.
• Host institution selection: Enter 5 institutions in order of preference. Carefully choose links based on the correct ISCED code if multiple links exist.
• Register for the Erasmus+ Call: Check "I have checked the data entered" and click "Register for the competition."
• Click "fill in the form" to complete the preliminary Learning Agreement for your first choice.
• Indicate mobility duration (in months) and select the semester.
• Enter exams: Include both Unifi and foreign exam information based on equivalences. For free choice exams, indicate "elective exam" for Unifi and the foreign exam code and name. Repeat for each exam.

Please note: After completing the Turul submission, send equivalence forms to international@ingegneria.unifi.it.

Publication of eligible student lists and acceptance of Host Institution

Ranking lists with scores, host institution, and proposed months will be published on Turul. All selection operations and updates are available on "your competitions" page. Students are responsible for checking results, timelines, and deadlines.

To accept the assigned host institution:

• If assigned first-choice institution, acceptance is mandatory; refusal results in exclusion from the ranking list.
• If assigned a different institution, students must either:
  1. Accept the proposed institution, or
  2. Choose "I want to remain on the ranking list" for possible reassignment. The unaccepted institution will not be reassigned.

Students have 3 working days to accept or reject the assigned institution (including publication and closing day). Check Turul frequently.

When accepting the institution, indicate mobility duration in months. This is binding for grant calculation. The expected departure date on Turul is indicative and may be adjusted during contract signing.

Eligible students should contact the International Relations Office of the School of Engineering for support.

Before departure, students must:

• Submit the application form according to the host institution's instructions.
• Complete the Online Learning Agreement on GCS: Submit it for approval by UNIFI and the host institution. Include activities abroad and corresponding activities at Unifi. Contact the International Relations Office for assistance.
• Sign the financial contract: Instructions will be sent to your institutional email. Send the signed contract to outgoing.erasmus@unifi.it. For mobility funding details, see Part 5 of the official Erasmus+ Call.

Notes about the scholarship

After certifying arrival at the host institution (signed certificate), an initial payment is made for all months except the last, with final payment after mobility to settle the actual stay.

Deadlines during mobility:

• Within 7 days of mobility start: Submit the attendance certificate signed and stamped by the host institution to outgoing.erasmus@unifi.it.
• Within 30 days of start of classes: Request up to one modification of the Learning Agreement via GCS. Common reasons: course content differs from expectations or schedule overlaps.
• By the end of mobility: Any extension request must be authorized by the host institution and UNIFI. Grants cannot be extended beyond approved duration.
• Before returning: Obtain and submit the signed Attendance Certificate indicating the end date of mobility.

After returning to Italy, students must:

• Within 15 days of mobility end: Send the Attendance Certificate signed and stamped by the host institution to outgoing.erasmus@unifi.it.
• Before requesting recognition of activities: Upload the Transcript of Records (or thesis/internship certification) to GCS.
• Within 45 days of document submission: Contact the International Relations Office for credit validation.
• At the end of Erasmus: Complete the EU Survey. Invitation will be sent automatically via email.